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71 Cards in this Set
- Front
- Back
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3. Q - What collaborative tool provides comprehensive content management and enterprise searches?
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A - Microsoft Office SharePoint.
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2. Q - What continues to increase as a technique for obtaining and disseminating information
worldwide? |
A – Use of the Web or Web technologies.
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3. Q - What are five ways we manage information in support of information resources management?
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A - (1) Security. (2) Privacy. (3) Freedom of information. (4) Paperwork reduction. (5) Records preservation.
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Q - What are the three parts of communications?
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A - (1) Sender. (2) Message. (3) Receiver
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1. Q - How is communications defined?
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A - The process of sharing ideas, information and messages with others.
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5. Q - What should the average sentence length be?
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A - 15 to 20 words.
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4. Q - What type of letter is used when warmth or sincerity is essential?
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A - Personal letter.
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5. Q - What are the three types of memorandum for records?
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A - (1) Separate page. (2) Explanatory. (3) Brief.
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1. Q - What are the two classes of Air Force electronic messaging?
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A - (1) Organizational HGS. (2) SMTP.
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7. Q - What is the most common mistake before sending e-mail?
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A - Check your attachments.
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1. Q - What is considered official mail?
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A – Official US government business.
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5. Q - What office uses and/or responds to official communications?
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A – Action office.
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8. Q - Name five ways to identify a suspicious package?
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A – Any of these five will work:
(1) Return address. (2) Restrictive markings. (3) Sealed with tape. (4) Misspelled words or badly typed or written. (5) Unknown powder or suspicious substance. (6) Possibly mailed from a foreign country or excessive postage? (7) Oily stains, discolorations, crystallization or wrapper. (8) Strange odor. (9) Incorrect title or addressed to title only. (10) Rigid or bulky. (11) Lopsided or uneven. (12) Protruding wires. |
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1. Q - Who acts as the agent for all official on-base activities?
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A – BITS.
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4. Q - What is the best choice for ensuring accountable mail containers remain in a controlled
environment? |
A – Registered mail.
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3. Q - What is a compromise?
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A – When unauthorized individuals have had access to the classified information.
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1. Q - Which classification(s) of information may be transmitted through BITS?
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A – Secret and Confidential
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2. Q - Which method is used when transmitting Top Secret material to an installation serviced by
diplomatic pouch? |
A – The Department of State Diplomatic Courier Service.
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5. Q - To whom is classified material addressed?
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A – An official government activity and not to a person.
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1. What plays a vital role in managing and operating Air Force activities?
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A – Records.
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7. What records relate solely to an individual’s private affair?
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A – Personal.
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3. What happens to a document after it is signed or approved by an authorized authority?
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A – The document becomes a record and must be transferred to the shared drive designated for records to
ensure proper lifecycle management. |
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4. Who must monitor the e-file box and assist and or file the records in the box?
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A – The FARM and RC.
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5. What type of material is never entered into AFRIMS?
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A – Sensitive, classified, or PA material.
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10. What is added to the file folder label when there is a retention period of one year or longer?
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A – The year (calendar or fiscal).
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5. What is the primary purpose for maintaining records?
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A – To ensure we can give needed information to decision makers whenever and wherever it is needed.
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1. What is the first step in filing a document?
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A – Assemble documents for filing in the same manner as required for their creation, dispatch, and use with the
latest action on top. |
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1. What form do you use for cross-reference?
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A – DD Form 2861, Cross-Reference.
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2. Why are filing systems developed?
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A – So information can be retrieved promptly and efficiently.
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2. What are the two categorized areas of disposition?
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A – (1) Transfer. (2) Destruction.
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7. What retention period do records have that are not authorized for a specific disposition?
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A – Permanent.
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10. How do you destroy magnetic tapes or other magnetic medium?
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A – Degauss or overwrite.
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1. How do records custodians accomplish the end-of-year closeout?
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A – By transferring physical records to the inactive files area or to the staging area.
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3. How often should the records custodian review the file plan?
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A – At least annually.
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5. What are the three cutoff periods?
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A – (1) N/A. (2) Monthly. (3) CY/FY.
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6. How is the cutoff identified when it does not contain a month or year?
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A – They are marked as N/A.
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2. Define cutoff.
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A – A term used for separating active records from inactive records.
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7. What form is used as a packing list for transferred or retired records?
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A – SF 135.
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4. Who must approve a waiver to grant small volumes of 2- to 8-year retention records to be kept in
the current files area? |
A – RM.
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1. What does an OPR use an Air Force Form 525, Records Disposition Recommendation, for?
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A – To recommend a change, addition, or deletion to the records disposition schedule.
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3. What is the minimum length of time an Air Force Form 525 stays in suspense with the records
manager if a disposition cannot be determined? |
A – Six months.
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3. How does the Air Force conduct its activities?
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A – In an open manner consistent with the need for security and adherence to the requirements of laws and
regulations. |
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5. Who provides training for the FOIA program?
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A – FOIA manger.
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5. What are the two types of FOIA request?
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A – (1) Simple. (2) Complex.
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4. Who is responsible to manage and safeguard the system?
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A – System managers.
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4. How is PA information protected?
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A – According to its sensitivity.
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7. What are the four headings for a PA statement?
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A –
(1) Authority. (2) Purposes. (3) Routine uses. (4) Disclosure. |
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How is “For Official Use Only” information disposed?
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A – By tearing each copy into pieces (to prevent reconstruction) and placing them in regular trash containers.
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6. What are the two ways a PA statement may be given?
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A – (1) Orally. (2) In writing.
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1. What are the two types of Air Force publications?
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A – (1) Directive. (2) Non-directive.
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6. Air Force personnel use nondirective publications in what manner?
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A – They use these publications as reference aids, “how-to” guides, or as sources of official information.
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5. Why is the Rehabilitation Act important in publications?
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A – E-publishing site must comply with Section 508 of the Rehabilitation Act for all online products. It requires
that when federal agencies develop, procure, maintain, or use electronic and information technology, federal employees and the general public with disabilities have access to and use of information that is comparable to access to and use of information by people without disabilities. |
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2. What is the single source for accessing, viewing, downloading, ordering, and printing electronic
products? |
A – Electronic publishing (e-publishing).
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6. Why is a releasability statement added?
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A – To specify any limitations on distribution.
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3. What is an official system of records?
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A – Authorized by law or Executive Order, needed to carry out an Air Force mission or function, and published
in the Federal Register |
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4. What should you check prior to releasing personal information to third parties?
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A – Make sure it is authorized under the PA, consider the consequences, and check the accuracy of the
information. |
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4. What should you check prior to releasing personal information to third parties?
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A – Make sure it is authorized under the PA, consider the consequences, and check the accuracy of the
information. |
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1. What is the purpose of the information collection and reports management program?
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A – To reduce costly, ineffective, and redundant information collection and reporting requirements.
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4. What is cognition?
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A – The act of learning of integrating from various pieces of information.
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2. What are physical data structures concerned with?
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A – How data resides in a database.
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2. What is a key enabler for the information technology task force?
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A – Air Force Portal.
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3. What restriction applies to maintenance activities?
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A – Restrict software maintenance to authorized maintenance personnel with the appropriate security clearance.
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3. Name four functions a DBA performs.
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A – Managing the database structure and the DBMS; the data activity; and maintaining the data repository.
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3. Which form is used for uploading photos, clipart, and videos?
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A – Multimedia.
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5. Which form is used for compiling a list of links?
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A – URL.
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5. What is the process of making content visible on the production environment on the Air Force
Portal? |
A – Deployment.
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4. What are the three parts of the tables?
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A – A row, a header to describe the data in the row or column and the data cell is a division of a row and
contains table data. |
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2. What are the phases of knowledge management?
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A – Knowledge creation; knowledge capture and transfer; and knowledge delivery.
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1. What does KBO provide?
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A – Integrated process engineering and control and management disciplines.
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3. What principle describes business processes and logic to govern Air Force information?
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A - Enterprise Information Management.
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2. Content delivery services deliver information assets to end users. These services can be of two
types, what are they? |
A – Core data services and aggregation services.
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