Records Management Final

The numeric coding system often used in libraries is what type of system?

Expansion of a consecutively numbered arrangement occurs at the beginning of the file where the general alphabetic file should be placed as well.

An accession log for numeric records may be stored in an electronic database.

What records typically have pre-printed numbers and do not need assigned numbers?

Consecutive numeric is an indirect access storage method.​

Cross-references in a numeric records storage system are coded by​

Which of the following statements is an advantage of using consecutive numeric records storage?​

Filers must first look in the accession log before they can retrieve a record stored in a numeric system.

​Which numeric coding system is based on the assignment of number ranges to subjects?

When creating a database query for records coded for a middle-digit numbering system, the Primary set of numbers would be in the second field.

Retention periods for records are based on the type of media on which the records are stored.​

Documents resulting from online transactions, such as job applications, are not considered as part of a records series for retention purposes.​

A commercial records center is not a storage area specifically designed for storing inactive records.​

Before a records inventory is conducted, the RIM manager determines the value of each record to determine its retention period.​

Using an inactive records index is part of a records center’s control procedures.​

An OUT indicator is placed into a file to indicate where records were removed.

Wikis and blogs never include any business-related information that should be considered records.​

​A list of all records in an inactive records storage center is

Bar code and RFID tracking is rarely incorporated into records center software.​

When preparing a document to be filed in a subject file, write the subject title​

Subject records storage is​

When a subdivision is also mentioned in a record, only the main subject is coded.​

Subdivisions should be sorted before main subject titles.​

Subject filing is recommended when the range of topics is broad and the volume of records is large.

In a dictionary subject arrangement, the corporate federal tax return should be filed under​

Sometimes documents cannot be filed effectively by any other filing characteristic than the subject or topic

Most filers can remember subject titles without checking a master or relative index.​

Which of the following filing aids can reduce misfiles in a subject records system?​

The number of records in each alphabetic section is irrelevant when selecting an alphabetic storage system.

​Which of the following criteria should be considered before purchasing a records storage system?

The goal of records management is to get the right record to the right person at the right time regardless of cost.​

Some OUT guides have a pocket for temporarily holding documents to be placed into the folder when it is returned to the file.

Most folders can be expanded to hold no more than 0.5 inch of records.

Which of the following statements is not an advantage of shelf files?​

What are four advantages of alphabetic records management?

Which of the following statements is an advantage of the alphabetic storage method?

When indexing names for alphabetic filing, names of magazines and universities are filed according to the way their names are written on their letterheads.​

When indexing a name for alphabetic filing, numbers written as digits in business names are filed after numbers spelled out.​

Cross-references should be prepared for business names when​

What is the indexed order of the cross-reference for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania)?​

The second unit for the filing segment Transportation Department, City of Atlanta is City.​

What is the first level for the filing segment Federal Bureau of Investigation?​

The second unit for the filing segment Illinois State Police is State.​

When storing records by subject title in an alphabetic filing system, the main subject is the key unit and the name of the correspondent (individual or company name) is considered last.​

What is the second unit for the filing segment Fire Department, City of Seattle?​

The third unit for this filing segment, Utah Department of Education, is Department.​

The key unit for the filing segment Transportation Department, State of Ohio is Ohio.​

What is the second level of the filing segment National Park Service, Department of the Interior?​

Retrieving the correct record when there are identical names of people or businesses is difficult when using a computer database.​

In an alphabetic filing system, business names containing personal names are indexed with the last name as the key unit.

The alphabetic filing method is the least common method of storing records.

​RIM programs should have the following features:

Transparency is not one of the ARMA International Principles.

Which of the following are professional organizations for records and information management?

​The records and information management program is the overarching framework within which the information governance (IG) program resides.

For numeric geographic files, the alphabetic index includes an entry for each identification number assigned to each file.​

Geographic storage lacks flexibility for expansion because records are difficult to arrange.​

Scientific institutions that conduct research and house the results of the research may use geographic storage for records as well as specimens collected in the field.​

is the overarching framework within which the records management and information reside

is a group of interrelated resources-people, equipment and supplies, space, procedures, and information-acting together according to a plan to accomplish the goals of the records management program

s the process of identifying and providing all available electronically stored information and records relevant to litigation or a law suit

​The worldwide network of computers that allows public access to send, store, and receive electronic information over public networks.

​The international authority on enterprise content management, the tools and technologies that capture, manage, store, preserve, and deliver content in support of business processes.

​It is the communication procedure between two companies that allows the exchange of standardized documents through computers.