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36 Cards in this Set
- Front
- Back
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What is essential to document the DON official business? |
Effective File Maintenance |
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The Marine Corps, should follow the guidance contained in MCO what? |
5210.11 |
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When should you inspect the document to ensure all actions are complete and eliminate unnecessary attached material? |
Prior to filing |
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What should you do before filling unless records are in a suspense file or when cases are placed in file containers pending completion of action? |
Remove All cover sheets |
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The action officer adds what when writing a document, or places what along the right-hand edge of documents not identified with a what at the time of creation? |
File Number |
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Use of what to divide files and to identify subdivisions for easier filing and retrieval? |
Guides |
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Use of what to consolidate, retrieve, and protect records? |
Folders |
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When folder contains classified information stamp the file folder with the classification as per what instruction? |
M-5510.36 |
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How will classified material be separated from the unclassified material? |
Guide Cards |
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True or False. Can classified and unclassified documents be store in the same security container when a small volume of classified material is on hand and it is advantageous to use other empty space for unclassified material? |
TRUE |
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What is used as reminders that an action is required by a given date? |
Suspense files |
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What will happen to a note after report is submitted or action is taken? |
Note will be destroyed |
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What listed in SECNAV M-5210.1 identify documents for filing, reference, and legal disposition authority? |
File Numbers
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True or False. Labels maybe handwritten or typed? |
True |
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What will include the file number, file title, and disposition instructions? |
Labels |
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The Navy SSIC system is divided into how many Major subject groups? |
13 |
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SSIC for Military Personnel is |
1000-1999 |
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SSIC for Information Technology and Communications is |
2000-2999 |
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SSIC for Operations and Readiness is |
3000-3999 |
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SSIC for Logistics is |
4000-4999 |
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SSIC for General Administration and Management is |
5000-5999
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SSIC for Medicine and Dentistry is |
6000-6999 |
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SSIC for Financial Management is |
7000-7999
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SSIC for Ordnance is |
8000-8999 |
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SSIC for Ships Design and Material is |
9000-9999 |
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SSIC for General Material is |
10000-10999 |
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SSIC for Facilities and Activities Ashore is |
11000-11999 |
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SSIC for Civilian Personnel is |
12000-12999 |
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SSIC for Aeronautical and Astronautical Material is |
13000-13999 |
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What are the three subject groups within the Major Subject Groups? |
Primary, Secondary, & Teriary |
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What is the last three digits on an SSIC? |
Subject Levels |
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What is an acronym for All the SSICs? |
1.My 2.Identity 3.Over 4.Love, 5.Get 6.Money 7.Fast 8.Or 9.Sink, 10.Get 11.Finances 12.Corrected 13.ASAP |
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When does files with a specific year get cut off? |
At the end of that year |
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How many disposition instructions are there? |
Three |
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What are the disposition instructions based on? |
Time, Event, Time & Event |
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When will an event disposition be destroyed |
Immediately after the event |
